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Write Resignation Letter

  • This should not contain a list of what’s gone wrong, but should include basic information – the date you intend to leave following your notice period (check your Contract) and the position you’re resigning from.
  • Try to include a sentence about what you’ve gained from the employment, e.g. training and development and the positive aspects to why you are going – for example to gain more experience or promotion opportunities to further your career.

Example Letter

Dear ….

As required by my contract of employment, I hereby give you (your notice period goes here) notice of my intention to leave my position as (your job title goes here). 

I have decided that it is time to move on and I have accepted a position elsewhere.  This was not an easy decision and took a lot of consideration and as such my decision is final and irrevocable.  However, I am confident that my new role will help me to move towards some of the goals I have for my career.

Please be assured that I will do all I can to assist in the smooth transfer of my responsibilities before leaving.

I wish both you and (the name of your current employer company goes here) every good fortune and I would like to thank you for having me as part of your team.

Yours sincerely,

Attend Resignation Meeting

  • It’s usual to inform your manager ‘face to face’ before handing in your resignation letter and you may be required to attend an ‘exit meeting’.
  • You will always be asked for your reasons for leaving.  Give constructive criticism if appropriate but don’t let it get personal – stick to the actions and facts and avoid subjective opinions.

Counter Offers

  • When you resign it’s not unusual to expect your employer to try to talk you out of your decision.  Approaches may include –
  • Offer of increased salary, benefits, bonus, promotion, new career etc.
  • A promise to resolve whatever problem caused you to want to leave.
  • Telling you how indispensable you are and that you will be sorely missed by colleagues or that you’re letting them down.
  • Reminding you of everything they’ve done for you, making you feel that you owe it to them to stay.
  • Whatever method is used, we know from experience that in the majority of cases promises made as a knee-jerk reaction to a resignation are either not kept or don’t work out.  This is because companies rarely change just for one employee.  The result is that the employee’s reason for wanting to leave still exists, but by that time they’ve lost the new job opportunity.
  • Consider why it’s taken the threat of leaving to bring about the change.

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